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IBCA and Local Cook-Off Rules, Regulations, Disclaimers

 

Contest Days: Friday, May 31, 2019, and Saturday, June 1, 2019

Contest Location: 3314 FD Road, San Angelo, Texas 76904 (Old Stillwater location, next to Cain's Cove)

Check-in: 1 pm on Friday, May 31, in the Check-In Tent. Please be prompt.

Contest Representatives:  Chanel Cauthorn and Tamie Tibbs (promotions@lonestar-mdx.com)

 

Disclaimers: There will be NO Water, Electricity, or Sewage. Please make the necessary preparations.

  1. COOKED ON SITE - All meats will be cooked on-site. The preparation and completion (excluding pre-trimming) of any and all meats in the competition is within the confines of the cook-off site and during the time limits designated by the promoter. Pre-trimming competition meat may be removed from the store packaging and pre-trimmed.

 

  1. SANITATION - Cooks are to prepare and cook in a sanitary manner as is possible including but not limited to: using gloves, washing hands, and avoiding cross-contamination. Cooking conditions are subject to inspection by the Promoter and Head Judge. Infractions identified or witnessed by the Promoter and/or Head Judge shall be immediately addressed and the Team will be subject to disqualification by Head Judge (City Inspector may visit this event.)

 

  1. ENTRIES PER PIT - Only one entry per head cook on a given pit. Notwithstanding, multiple entries in the same category by the same cook or from the same pit, or multiple entries from the same piece of meat shall not be allowed. The head cook of the team registered for the event must be at least 18 years old and present at the event. If an emergency arises that requires the head cook to leave the event, the head judge must be notified immediately. The remaining team members may complete the competition and the head cook will receive the points. If the head cook is not in attendance at the event, the team members may not cook under the head cook’s name. Points will be awarded to the member in attendance who is determined to be the head cook if a member of IBCA.

 

  1. BBQ PITS - Any commercial or homemade, trailered or un-trailered, pit or smoker normally used for a competitive barbeque. A BBQ Pit may include gas or electricity for starting the combustion of wood or wood products but NOT to complete cooking. The pit should be of a permanent design that contains separate individual cooking chambers and heat sources (no sharing of heat sources).

    1. Electrical accessories such as spits, augers or force drafts are permitted.

    2. The use of heat lamps, proofing cabinets or any other electrical heating or holding device is prohibited.

    3. The process of Sous Vide, boiling, or frying of competition meat is not allowed.

 

  1. DOUBLE NUMBER SYSTEM - This system assures a fair competition and is a fundamental tenet of the IBCA. IBCA requires that two tickets bearing the same number be utilized, one firmly attached to the top of the judging tray in a manner which hides the number and the other ticket easily removed by the Head Cook for retention after signing the Head Cook’s name in front of a representative. Winning numbers will not be revealed until time to announce each place in each category. At that time the secret numbers, attached to the lid of the tray, will be removed and announced. Only lids with tickets will be taken to the awards ceremony with final table numbers.

 

  1. JUDGING TRAYS - IBCA recommends the use of a Styrofoam tray with hinged lid and without dividers or the best readily available judging container, which is approximately 9 inches square on the bottom half (i.e. Gen Pak 200 or Gen Pak 270 for 2 chicken halves). A single sheet of aluminum foil should be supplied for each tray (i.e. Reynolds 710 foil sheets 9”x10”). All judging containers shall be clean and free of any markings. Marked containers may be disqualified at the Head Judge’s discretion. Cooks are responsible for ensuring that the containers they receive remain clean and undamaged. Only the containers and foil provided by the head judge will be utilized for product turn in. The head cook or other authorized representative must write the name of the head cook on the exposed portion of the ticket affixed to the judging container. All judging trays are non-transferrable and property of IBCA until all judging is completed.

 

  1. JUDGING TRAY CONTENTS - The Head Judge or designated representative will inspect all trays at the time of turn-in in order to assure compliance with the turn-in criteria. All garnishes and condiments are prohibited, as they do not reflect the true quality of the cooked meat. Meats may be cooked with sauces and/or other liquids, but once the cooking is complete, sauces and/or liquids may not be added once put into the tray. Each tray will include one sheet of foil placed unfolded under the contents of the tray. All three types of meat Chicken, Pork Spare Ribs and Brisket are required to be turned in meat side up. Each turn in the tray will consist of the following events:

 

IBCA & LOCAL COOKERS TRAYS:

            Top Categories

  1. Chicken two (2) separate 1/2 fully jointed chicken (to include breast, wing, thigh, and drumstick). SKIN ON (No Cornish Game Hens)

  2. Brisket nine (9) full slices, recommended 1/4ʺ to 3/8” thick. Blocking brisket ends are allowed. The fat cap may be trimmed or cut away before the slices are placed into the tray.

  3. Pork Spare Ribs nine (9) individual cut ribs (bone in) (St. Louis Cut acceptable) Ribs must be placed in the tray MEAT side up lying parallel to the hinge.

 

Jackpot/Open Categories

  1. Bloody Marys-(Saturday Morning) four (4) glasses half full

  2. Jalapeno Poppers-(Friday Night) nine (9) individual poppers placed side by side in the tray.

  3. Cooker’s Choice- (Friday Night) No specifics for this turn in.

  4. Margaritas-(Friday Night) four (4) glasses half full

 

 

 

  1. TURN-IN TIMES

 

Friday:

  1. Margaritas turn in time 5:00 pm.

  2. Jalapeno Poppers 6:00 pm.

  3. Cooker’s Choice turn in time 7:00 pm.

Saturday:

  1. Bloody Marys turn in time 10:30 am.

  2. Chicken turn in time at 12:00 pm.

  3. Pork Spare Ribs turn in time 1:30 pm.

  4. Beef Brisket turn in time 2:30 pm.

Jackpot categories will not be submitted during the IBCA recognized categories schedule and must occur either before or after the IBCA recognized categories. Open/Jackpot categories will be limited to only 2 categories on the day of the main event and as many as the promoter wants on the day before. Once this time is set and/or announced at the Head Cooks meeting no change will be made. A turn-in window of ten (10) minutes before and after the set turn-in time will be recognized. Judging trays received after that time will not be accepted for judging. Ten minutes and one second is considered after the set turn-in time.

 

TERMS FOR TRAY DISQUALIFICATION - After the tray has been turned in, any tray found to be in violation of the IBCA rules will be disqualified at the discretion of the Head Judge. Disqualified tray numbers will be called out immediately following the category announcements.

 

TERMS FOR ALL PRIZES

 

  1. ANNOUNCING WINNERS - Winners for each category will be announced starting with the IBCA recognized categories in order of chicken, pork spare ribs, and brisket. The ticket numbers for the top 10 scores in each category will be announced and the winners recognized. The promoter may recognize more than the top 10 but only the top 10 will receive points from IBCA. After the announcement of the top 10 in each category, the final table tray numbers will be announced. After the IBCA categories are called, the jackpot categories, as well as any other special awards offered by the promoter (i.e. people’s choice, best pit, etc.), will be announced. At the end of the individual awards, Grand Champions of the event will be announced.

    1. The announcement of the winners will be by the Head Cook’s name followed by the team name only after the ticket number has been verified. When calling the overall top 10 the name and number of points will be announced.

    2. When claiming the award, the ticket matching the called number must be presented for verification. Copies of the ticket number including but not limited to a written list, photographs, etc. will not be accepted. If unable to produce the original matching ticket part the place called will be declared as unclaimed.

 

IBCA states that the top ten overall cooks be named at every cook-off. In the event of a tie for Grand Champion, brisket will be the first tiebreaker, followed by ribs, and chicken.

Ticket holders of unclaimed places in the IBCA categories have until the end of call the final table brisket numbers to claim the place. If the original matching ticket part is presented to the Head Judge after the announcement of the final table brisket numbers, the place will remain listed as Unclaimed on the official winner's list and no points will be awarded.

Sponsors reserve the right in their sole and absolute discretion to substitute a prize or prize component with a prize of equal or greater value. Prizes are non-transferable and may not be given, bartered, substituted, sold, or exchanged for cash or another prize. All prize details are at Sponsors’ sole discretion. Prizes are awarded “as is” with no warranty or guarantee, either express or implied.

All contestants are expected to be physically present for the announcement and accept their prize at that time. If the contestant or a representative for the contestant is not present, they are automatically disqualified, and the prize will go towards the next selected entry. Finalists will be photographed which may be used for future promotional materials for the cook-off or Four R Broadcasting.

 

EVENT DISQUALIFICATION - Failure to comply with IBCA or Four R Broadcasting rules can result in a disqualification of the offending team or teams. The penalty will be administered by the head judge. If administered, the head judge will notify the Executive Head Judges and the President. As required the President will also notify the Regional Directors.

 

GENERAL CONDITIONS

By entering, you agree to release, discharge, indemnify and hold harmless the Sponsors, Radio Station, Land Owners and other participating sponsors, participants and their respective parent companies, subsidiaries, their respective representatives and agents, advertising and promotion agencies, promotion partners and prize suppliers, and all of their respective affiliated companies, employees, officers, directors and shareholders, from and against all claims and damages or liability arising in connection with your participation and/or entry in the Contest and/or your receipt or use of any prize awarded in this Contest or due to any injuries, damages or losses to any person (including death) or property of any kind resulting in whole or in part, directly or indirectly, from acceptance, possession, misuse or use of any prize or participation in any Contest-related activity or participation in this Contest.

By submitting your Entry, you accept all Contest rules and agree to be bound by the decisions of the judges, which will be final. Except where prohibited, accepting a prize in the Contest constitutes your consent for Sponsors and their nominees to use your Entry, name, likeness, hometown, state, and any content gathered by Sponsors for promotional purposes in any media without further payment or consideration.

Sponsors are not responsible for any changes or effects caused to the entrant's computer system as a result of submitting electronic entries. If the Contest site fails for any reason any Entry received during that time will be deemed a defective Entry. Entries submitted via any other method, including but not limited to U.S. Postal Service, facsimile or other express delivery services, will NOT be accepted. Sponsors and their promotion agencies are not responsible for phone, network, electronic or computer hardware or software failure, or technical failures of any kind, lost or unavailable network connections, fraud, incomplete, garbled or delayed computer transmissions, whether caused by Sponsors, entrants or by any of the equipment or programming associated with or utilized in the promotion or by any technical or human error which may occur in the processing of submissions which may damage a user’s system or limit a participant’s ability to participate in the promotion.

Sponsors are not responsible for: (1) any incorrect or inaccurate information, whether caused by entrant, by printing errors or by any of the equipment or programming associated with or utilized in the Contest; (2) technical failures of any kind, including, but not limited, to malfunctions, interruptions, or disconnections in phone lines or network hardware or software; (3) unauthorized human intervention in any aspect of the Contest; (4) printing, typographical, technical, computer, network or human error which may occur in the announcement of the prizes or in any Contest-related matter or materials; or (5) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from participation in the Contest and/or downloading of any materials related to this Contest. If for any reason an Entry is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, entrant’s sole remedy is another Entry in the Contest.

Four R Broadcasting may prohibit any individual from participating in the Contest or winning a prize if, in its sole discretion, it determines that said individual is attempting to undermine the legitimate operation of the contest by cheating, hacking, deception, or other unfair practices; violates the Official Rules; or acts in an unsportsmanlike or disruptive manner at any time during the Contest, or with intent to annoy, abuse, threaten or harass any other person.

Except where prohibited, you agree that: (1) any and all disputes, claims and causes of action arising out of or connected with the Contest or any prize awarded shall be resolved individually, without resort to any form of class action; (2) any and all claims, judgments and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Sweepstakes, but in no event attorneys’ fees; and (3) under no circumstances will you be permitted to obtain awards for, and you hereby waive all rights to claim, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the entrant and Sponsor in connection with the Contest, shall be governed by, and construed in accordance with, the laws of the State of Texas without giving effect to any choice of law or conflict of law rules, which would cause the application of the laws of any jurisdiction other than the State of Texas.

Four R Broadcasting reserves the right to cancel this promotion or any part of this promotion at its sole discretion. This event is a rain or shine event, please prepare for either or.

 

WARNING: Any attempt by any person to deliberately undermine the legitimate operation of the Contest may be a violation of criminal and civil law, and, should such an attempt be made, Four R Broadcasting reserves the right to seek damages from any such person to the fullest extent permitted by law. Four R Broadcastings failure to enforce any term of these Official Rules shall not constitute a waiver of that provision.

 

These rules were revised and made effective March 1, 2019.